Find Space For A Fleet Card

Justin Christensen |

Download PDF Save time and money by providing your fleet with fleet cards.

What’s in your wallet? If it’s anything like most others, there is probably more plastic than paper or coin. From identification and access to payment and points, plastic cards inundate our lives. They can create administrative chaos and the last thing you need is another one.

Or is it?



A fleet card could be one of the most valuable cards you’ll carry. As a fleet owner, managing a budget and tracking data and expenses, such as fuel, are critical to running a successful business. With control, convenience and coverage, a fleet card can help you do just that. 

Features & Benefits 

Security

Driver Card System – Individual cards and codes eliminates cross sharing and prevents fraud.

Vehicle Card – Activated with driver ID and allows drivers to float between vehicles.

Two-Card System – Both vehicle and driver cards must be present to activate. (Cardlock only)

Entry

Odometer – Allows MPG and Cost Per Mile analysis.

Misc Key Board – Helps code fueling activity as user needs, e.g. by job number, profit center, etc. 

Restrictions

Product Grade – Limiting purchasing to designated fuel prevents abuse and cross-fueling errors.

Time & Day of Week – Helps prevent unauthorized fueling outside of work hours.

Limits

Gallons per Day, Week, Month – Purchases must match fueling needs, regulating use. Gallons are not subject to price fluctuations.

Dollars per Day, Week, Month – Purchases must match fueling needs, regulating use. Price changes affect gallons allowed.

Transactions per Day – Regulates number of times card can be used in given period, which also regulates use.

Comparing the Option

As you review your fuel purchasing practices, you’re probably looking at other options too. The practicality of handling all of your travel expenses with one account is likely the most appealing feature of a corporate credit card.  However, there are four key areas that may not make this the best option for commercial fleet operations. 

  1. Absence of Level III Data – Like an invoice, and includes details such as: odometer reading, fuel rate and type and vehicle information.
  2. Inability to provide fuel reporting – For example, tracking the number of miles per gallon and calculating the cost per mile.
  3. Lack of breakdown – Fuel costs end up being “lumped” in with all of your other expenses, which can be very time consuming and difficult to sort through.
  4. No PIN capability – A personal identification number for each driver offers improved security at the point of sale.

If the functional aspects haven’t already evinced the fleet card to be your preferred system, perhaps the added value of working with a fuel distributor who can offer it will. As specialists in the fuel industry, look for a distributor who are fleet owners themselves, as they know what you need to get the job done well. 

Since not all distributors are created equal in the professional services they provide, be sure to look for one with a quality comprehensive package.  Their commercial fleet program should include:

Fleet Management Services

  • Fuel Purchasing Policy Design and Implementation
  • Detailed, Easy-to-Read Statements
  • Unusual Fueling Activity Alerts / Exceptions
  • Online Fuel Management Tools
  • Local Customer Support
  • Customized Data Management Services

Fuel Purchasing Advantages

  • Purchase Controls
  • Management Reporting
  • Costs comparable to wholesale prices
  • Long-term savings and gained efficiencies

So, before you put the brakes on more plastic, pull ahead of your competition and realize the benefits of partnering with a fuel distributor and a fleet card system. The road to enhanced operations and savings is shorter than you think.